As Christmas approaches, it’s likely that holiday requests will be coming in to your HR team. It’s important for the whole business to track them correctly. However, there are many other reasons for staff absence: parental leave, illness, sabbatical, training courses, medical appointments to name a few.
To manage your workforce effectively, you must track absences in an efficient system that records the right information. Here are three things you should look for when choosing absence management software.
1. Does the software send your data directly to payroll?
Some absences will be paid – like holidays – and on other occasions your team may take unpaid leave. It’s important to accurately record the reasons for absence to ensure that staff are paid the correct amount. And, so you can track these reasons to identify and deal with any associated problems like persistent absence from a particular employee. You need a system that is compatible with your payroll application. It must allow you to accurately input absence to avoid errors in payslip production. Look for software with integrated reporting functions, so you can compile precise leave-breakdown summaries by employee, department or reason for absence.
2. Can you digitise the processes?
Recording absence in spreadsheets is now an old-fashioned way of doing things. It’s harder to monitor accuracy and prone to errors like duplicate data input. It can make scheduling more challenging if you can’t see who is out of the business and when. Having a digital interface has many benefits, not least of which is greater efficiency. Choose absence management software that records absences easily and gives full visibility of all results.
3. Can you customise the absence software to your needs?
All businesses are different, even if they have the same number of employees and are in the same industry. It’s key to select absence management software that can manage validation pathways specific to your organisation. Can it manage different pathways depending on the reasons for absence? Are you able to carry out validations individually or in groups?
Why choose Kelio for your absence management solution?
Our software enables you to monitor and manage leave allowances, set up different accounts, and comply with legislation and declaration requirements.
