Visitor Management System: Modernise and Secure Your Workplace
Some 80% of businesses still use paper logs, exposing themselves to security risks and GDPR breaches. Kelio replaces outdated processes with a digital, cloud-based system that cuts check-in time by 60%, automates access control and delivers a seamless, professional welcome.
Transform How You Manage Visitor Access
Digital check-in, instant ID and seamless flow. Streamline every visit from the front desk.
Welcome guests with a seamless, digital process
Replace manual logbooks with intuitive check-in stations. Visitors enter their details on screen, receive a printed badge and are guided through your arrival process in just a few clicks.
Streamline check-in and identification
With pre-registration and automatic ID capture, check-in becomes faster and more secure. Repeat visitors can be recognised instantly, accelerating access for known contacts. Reduce waiting times and paperwork
Information is recorded once, stored securely and made accessible to relevant staff. No need to re-enter details for returning visitors or manage piles of paper records.
Boost Workplace Security and Compliance
Control who enters, track every visit and stay fully compliant with GDPR.
Control access rights for each visitor
Define who can enter, when and where. Authorisations are configured per visitor type and time slot, aligning access with internal policies.
Automate badge printing and visitor tracking
Badges with names, photos and visit details are printed automatically. Each check-in and check-out is recorded, providing full traceability.
Ensure GDPR compliance with digital visitor records
Visitor data is stored securely in Europe-based servers. Access is restricted by user roles and retention rules ensure legal compliance without manual oversight.
Offer a Professional and Modern Visitor Experience
From custom greetings to real-time alerts, give every visitor a smooth, connected and multilingual welcome.
Custom greetings and onboarding workflows
Create a tailored arrival for each visitor profile. Display welcome messages, safety instructions or company videos at check-in. Include consent forms or document uploads when needed, all handled directly on-screen.
Multi-language support for diverse audiences
The interface adapts to the user’s language, making check-in simple for international guests. No need for reception staff to intervene or translate.
Real-time notifications to staff when guests arrive
As soon as a visitor completes check-in, their host receives an alert by email or SMS. Receptionists no longer need to call or search for employees, speeding up handovers and improving responsiveness.
Integrate with Your Existing Systems
Kelio connects effortlessly with your tools, syncing calendars, access rights and visitor data to streamline your operations.
Outlook® integration for scheduled visits
Pre-registered visitors are automatically added to your Outlook® calendar. Hosts and reception teams can prepare in advance with full visibility.
Synchronise with Kelio Access Control
Link visitor access to existing badge readers and security doors. Access zones and time slots are applied instantly during check-in.
Automate calendar updates and visitor reminders
As soon as a visit is booked, automatic reminders are sent to both visitors and hosts. Cancellations or changes are updated in real time.
Optimise Reception Operations and Efficiency
Handle last-minute arrivals, real-time tracking and hybrid reception setups, all from a single interface.
Manage last-minute and unplanned visits
Reception teams can quickly register unexpected guests on the spot, assigning access rights and notifying hosts instantly.
Record arrivals and departures in real time
Every check-in and check-out is timestamped and logged automatically, giving you a live overview of on-site visitors at any moment.
Support unmanned or hybrid reception setups
Kelio allows for autonomous visitor check-in via touchscreen kiosks. Ideal for part-time reception coverage or remote site management, with staff notified remotely.
Why Choose Kelio Visitor Management System?
Secure, scalable and trusted: a solution built for modern workplaces.
Enhanced data security and emergency evacuation tracking
Visitor data is encrypted and stored securely. In case of evacuation, an up-to-date list of on-site guests is available instantly on mobile or tablet.
Scalable and flexible solution for any facility
Whether you manage a single office or multiple locations, Kelio adapts to your setup with custom access rules and decentralised management options.
Trusted by thousands of organisations worldwide
With decades of expertise in access control and workforce solutions, Kelio supports businesses of all sizes across sectors including healthcare, education and logistics.
Ready to Modernise Your Visitor Management?
Discover how Kelio can transform your reception process. Centralise visitor data, improve on-site security and create a seamless experience for every guest.
