Time and Attendance Systems for Care Homes
Specific Attendance Solutions For The Care Sector
Benefits of specific Time and Attendance Solutions for your care home
We have designed specific Time and Attendance Solutions for your care home to help you increase visibility and productivity, and reduce HR administration and payroll costs. Our Time & Attendance Software offers the following features:
- Staff management which handles day / night / weekend hours with sleepover management, handover / late arrivals, and agency staff control.
- Create staff rotas and reports for export into your payroll system.
- Absence management with holiday / sickness planning.
- Option of a cloud-based or hosted solution with multi care homes clocking.
- Access control to increase safety for staff and residents.
- Choice of clocking in systems, including mobile clocking option and facial recognition.
Ensure safety and efficiency within your care home
It is vital to the safe and efficient operation of your care home that you have sufficient staff to care for your residents at all times. You need the ability to plan shifts to provide proper workforce coverage, and ensure actual attendance matches expectations taking into account factors such as employee sickness.
Kelio’s Time & Attendance System features staff planning, allowing you to easily and effectively plan your workforce requirements for each shift. Our system provides real-time attendance data and sends out notifications if planned staffing levels aren’t met. This allows you to quickly react to any anomalies, and maintain safety. Our solution also incorporates Access Control, so you can ensure that only those authorised can access your premises, further increasing safety for your residents.
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Reduce costs and administration
Care home staffing contains a number of unique factors which need to be managed such as handover, sleepovers, agency staff and differentiation of day, night and weekend hours. You need full visibility of these different elements and their inclusion in calculations so that you can quickly and accurately run payroll without additional administration. You also need the ability to analyse staff costs and ensure cost-effective operation.
Kelio’s Time & Attendance Systems will track all of these factors for you, automating the process and producing reports and an export for your payroll system which accurately reflects chargeable hours. This ensures every employee is paid fairly and according to organisational rules. It also allows you to separate costs for agency staff should you need to compare them against invoices or analyse them for future cost-saving improvements.
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Customise your Time & Attendance Solution
Your Time & Attendance System needs to accommodate your specific requirements as a care home. These can include factors such as managing multiple care homes, and whether you have a cloud or on-premise IT infrastructure. Clocking in methods need to best fit staff working practices, and you might want to further support workers with functionality such as absence management and employee self-service.
Kelio’s Time & Attendance Systems allow you to customise your whole solution, including software hosting options, functionality and clocking in methods. Our Time & Attendance Software can be hosted in the cloud, or on-premise, and both options can operate over multiple care homes. We offer a modular system so that you only pay for the software modules you require. Clocking in methods include fingerprint, facial recognition and proximity smart terminals, smartphone and PC. When your organisation evolves, Kelio’s solutions can evolve right along with you both in terms of staff numbers and required functionality, without the need to purchase a new system.
ASK Kelio HOW TO CUSTOMISE YOUR TIME AND ATTENDANCE SOLUTIONHear from our customers
Mortimer Society
Care Home
Staff timesheets and payroll were all managed manually and therefore open to error. On installation of Kelio’s system, we immediately recognised how inaccurate the manual recording of staff working hours was and we could see the financial benefits straight away.
Melanie Turner
HR Manager
Solihull care
Care Home
When we decided to monitor the time and attendance of our staff, we had a look at several systems and Kelio was the best option.
Marion Vickers
Payroll Administrator
Saxlingham Nursing Home
Care Home
We wanted an easy to use system to track employees and help us calculate payroll. Kelio’s Time and Attendance System is a straightforward and easy to use system for employees and administrators. The Time and Attendance System suits our needs and we are very pleased with the service we’ve received.
Theresa Parfitt
Manager
Battersea Place
Care and Retirement
This Kelio system provides accurate real-time reports for HR, payroll, management and staff planning. The self service functionality is especially useful as it involves staff directly in their own time management, making them feel a valuable part of the organisation and helping improve employee engagement.
Jonathon Leet
Commissioning administrator
