Modular Employee Management Software – GDPR Compliant & European Hosted
A modular and secure HR solution designed to manage your teams efficiently, from scheduling to compliance – with integrated time-tracking hardware.
Our employee management software, Kelio HRIS, integrates all your HR and workforce management processes into one central system. This eliminates duplication, safeguards conformity and ensures all your documents and data are always fully updated.
Employee management software that simplifies your HR workload
Kelio’s “HR Core” is a comprehensive HRIS (Human Resources Information System) module that integrates all the functions needed by HR departments to create a better employee experience both for HR administrators and employees.
Kelio’s employee management software creates and manages digital employee files for all staff, ensuring the data is always fully up-to-date and includes:
- Personal data: address, phone number, email address, family situation, etc.
- Professional data: contact information, position occupied, job title, department, skills, work-related tools and equipment, etc.
- Employee history: remuneration, bonuses, medical information and appointments, vaccinations, certifications, etc.
- Career data: appraisal history, training courses, personal development, additional skill sets, etc.
- Contracts: current and historical
- HR documents: communications, policies, guides.
All the data is fully secure. Multiple levels of access are managed from within the software to ensure that only authorised staff can view, modify and save documents. When any document is modified, alerts keep you fully informed.
The staff management software allows you to create, update and manage all HR information easily to simplify, streamline and speed up HR functions
Automate shift planning and employee scheduling
Kelio offers a comprehensive employee management software solution that organises employee schedules, absences and activities easily and effectively. The intuitive functionality optimises your work organisation with customisable planning templates and fully adjustable timescales. Display team schedules by year, month, week or hour, highlight under- and over-staffing, and automatically calculate resource requirements. Generate automatic planning suggestions that assign available employees to workstations while considering skills, priorities and legal obligations.
Centralise leave and absence tracking
Our employee management software streamlines absence management with digitalised leave requests and validation workflows. Employees submit requests via terminals, workstations, or smartphones while viewing leave balances. Managers process requests with multi-tiered validation levels and real-time visibility of collective absence planning. Kelio synchronises all leave events with Microsoft Outlook, Google Calendar and Lotus Notes, integrating seamlessly within your IT system.
Reduce manual admin with integrated time tracking
Kelio’s employee management software automatically calculates variable pay elements, including overtime, special hours, and bonuses. Leave and absences are recorded automatically, while real-time alerts flag late arrivals or legal duration breaches. The system interfaces with over 160 payroll applications, transferring data directly without re-entry to eliminate errors and ensure reliable payroll processing.
Get real-time alerts and approvals
Employees may need regular medical check-ups, vaccinations or skill accreditation renewals to carry out their role effectively and legally. Kelio makes it easy for all staff to make sure their certification is fully up to date.
- When medical check-ups or certifications are due for your employees, you will receive an alert.
- You can then not only schedule appointments in your Kelio dashboard, but also send personalised calendar invitations to each employee, and automatically create an appointment in their Outlook© calendar.
- You can create and manage your own directory of certifications which incorporates validation and renewal period reminders
- With the optional Time and Attendance and Leave Management modules, you can automatically create absence categories for medical appointments for tracking and justification.
- All supporting documents and certification history can be archived within each employee file.
Employee management software that adapts to your organisation
Workforce management is a constantly evolving process. New employees come on board, may subsequently change roles and eventually leave. At each stage, there is a range of tasks that have to be undertaken and managed effectively. This may involve several people within the organisation, each having a different role.
Kelio’s employee management software alerts each staff member by email of the task assigned to them which they can then undertake, and their progress is monitored via their Kelio portal.
- New staff can enter their details into the system even before they start their new role
- Key equipment (workstation, network access, emails, phones, company car, access badge, etc.) can be assigned both for onboarders and cross-boarders.
- For Off-boarders, documents for returning equipment can be prepared ready for their departure to ensure nothing is overlooked
All the different tasks can be monitored in real time from the dashboard, and followed up with the employees to ensure everything is completed efficiently and on time.
Tailor roles and user access
Kelio incorporates an extensive range of HR reporting templates within the HR Core software.
Job title, contract type, age, gender, position, seniority are just a few examples of the 30 data types that you can use to create more than 1,000 different customised chart formats. This saves you and your department significant time when producing HR reports.
All charts can be customised, opened in Kelio and integrated directly into HR documents, ensuring the data is always fully up-to-date.
Staff management software that connects with your tools
Integrate with payroll and ERP systems
Kelio’s Paylink interface transfers variable payroll data directly to your payroll software, including attendance, absences, overtime, and bonuses. Compatible with over 160 payroll packages including Sage, Pegasus, and Iris, eliminating duplicate data entry and errors. The multi-company interface supports multi-site organisations with centralised payroll management and outsourced processing via email or FTP.
Custom workflows and dashboards
Your new employee management software enables you to generate HR documents quickly and easily. Documents are created in Word® format, which can automatically incorporate employee information (personal, professional or career data) directly from employee files. This ensures that all documents are fully up-to-date and include the latest HR information.
Once created, documents can then be sent to the relevant person or groups of people via email for electronic signature, a feature included with the HR Core software. The progress of the task and any responses can be monitored via the Kelio dashboard, and the signed document will automatically be stored in the system. As this is all carried out within the software, so eliminating manual processing.
With just a few clicks, Kelio’s HRIS solution provides a range of reporting tools that incorporate the key features required for effective HR management.
The reports automatically compile the relevant employee data which is updated in real time, so removing the need for manual calculations.
Employee management software backed by 35+ years of HR expertise
Kelio’s HR software’s collaborative features will save time for both HR managers and employees alike.
- Employees can view and modify their own employee file as all HR information is decentralised within Kelio
- The internal messaging feature of Kelio ensures maximum security for all users
- You can easily access your directory of contact details from a PC, laptop, web-enabled tablet or even a smartphone
In a nutshell, Kelio simplifies HR management processes and streamlines internal communications
Trusted by thousands of HR teams across Europe
With more than 20,000 customers worldwide and 35+ years of HR expertise, Kelio has earned trust across all sectors. Our employee management software solutions are designed and manufactured in-house to ISO certification standards. Our experienced support teams provide comprehensive assistance from deployment through to ongoing support.
