8 Ideas to optimising working time

1. Automate all the tasks you can

One of the main keys to optimising work time is to automate all the processes that you can in your business.

There are many repetitive tasks that companies perform in their day-to-day ventures. But there are tools to automate them and thus free up more time for higher value activities that today cannot yet be automated or at least not with the same results.

You can do this using the right tools. At Kelio we have time management and access control solutions, so you can optimise many of your day-to-day tasks and save valuable time. By automating repetitive tasks you save time and can allocate it to other tasks of greater value, to increase productivity and make your business more profitable.

2. Prioritise certain tasks

Not all tasks have the same level of importance. Knowing how to identify and focus on the most critical tasks will help you achieve key objectives. That is why it is essential to identify tasks according to priority.

Solve the most urgent tasks first, followed by those with the same priority but which can be resolved sooner, so you have more space in the queue for the remaining tasks.

3. Manage distractions

Distractions always arise that can lead workers to put off doing jobs. It happens to all of us!

Avoiding distractions (like non-urgent email or social media) will help you be more focused on the task you are doing so you can complete it sooner. Then you can establish schedules dedicated to those tasks that can wait, to bring everything under control.

4. Delegate

To optimise working time, you have to know how to delegate. The act of delegating certain tasks to other people will help you to better manage the unforeseen and avoid situations leading to stress or anxiety. For this, it is important to train other people, so that they can perform them effectively, as you would.

5. Plan and be organised

Not all people have the same capacity to be plan and be organised. You should take this as a challenge and try to improve these skills, for example, by planning daily tasks and time management. Better planning and organisation can help you get everything done on time.

6. Flexibility

A flexible schedule can help improve work-life balance. This can undoubtedly be an extra motivation for many workers because having a more flexible schedule or greater freedom can help them perform better.

It is important to follow up to see that this effectively increases productivity, as it may not be the same for all workers.

7. Monitor working time and evaluate

Adopting a position of continuous improvement is fundamental in business. It is very helpful to monitor working time and evaluate processes, since it allows you to identify areas for continuous improvement. Knowing in which areas there is room for improvement will help you increase the productivity of your business.

8. Adjust meetings

The way meetings are held is changing. Some companies meet just because they feel they should, while others only do it when they have something to tell.

For example, some companies meet for 10 minutes once a week to discuss the objectives achieved in the previous week and what will be done next week. There is no exact time for such meetings that works for all businesses, so you will need to determine it based on your type of business and needs.

We hope that these ideas to optimise the management of working time will be very useful to you. You can adopt them gradually depending on the needs of your company, along with tools that allow you to automate certain processes and repetitive tasks so you no longer need to do manually.