Biometric clocking and access terminals
Biometric technology benefits business
Simplify clocking in for your staff and provide high security for your access points using biometric readers (fingerprint and facial recognition).
Why choose a biometric clocking terminal?
Biometric clocking offers the most reliable method of collecting employee working hours. It provides a high level of security, and eliminates the problems related to badges (loss, theft, forgetfulness, damage, identity theft, buddy punching etc.). Biometric terminals are quick and easy to use for both staff and Human Resources managers.
- Rapid return on investment (no badges to purchase)
- Enrolment is centralised
- Removes the possibility of employees clocking in for their colleagues
- No more loss or forgetting of badges preventing people from clocking in
- High data security (biometric fingerprint and image encryption)
- Identity fraud is significantly reduced.
The biometric clocking terminals are fully compatible both with our time and attendance management systems and our access control systems.
Kelio provides two types of biometric Time and Attendance and Access Control Systems: fingerprint scanners and facial recognition terminals. If you are interested in using a Biometric Attendance System or Access Control System, please contact us to arrange a free demonstration.
The use of biometric tools is subject to the law. It is important that you check the applicable legislation in your country before considering this option.
Time and Attendance management and Access Control using Biometric clocking terminals
Fingerprints are unique to each individual and do not change during your lifetime. Fingerprint scanner terminals capture the fingerprint in real time and compare it with a stored profile, ensuring accurate identification. The information is immediately sent to the Time and Attendance Software.
Kelio Visio fingerprint clocking terminals have the same features as Visio badge terminals, but they also incorporate:
- A Biometric sensor for finger clockings
- Fast, reliable fingerprint recognition
Key Functions of the Kelio Visio Clocking In Fingerprint Reader
Once the employee has been identified, they have access to their HR portal. This allows them to access their personal account and:
- Interrogate results
- Request business leave
- Request overtime (OTA)
- Record Breaks (inside the premises)
- Record Flexi-time and overtime
- Report any change of daily schedule
- Clock without badge
- Create absence files
- Clock a specific activity or a cost centre
Facial Recognition Clocking In and Access Systems
CONTACTLESS, RAPID AND ACCURATE BIOMETRIC SCANNING
Facial recognition clocking in offers an alternative to fingerprint scanning for organisations where dirty environments might be an issue.
The FaceStation 2 Smart Face Recognition Terminal works together with Kelio's Visio X7 and provides fast and accurate contactless biometric scanning.
FaceStation 2 has a modern and ergonomically designed terminal which provides a wide scanning angle, works effectively in all indoor lighting conditions, and features an intuitive graphical user interface.
Biometric Access Control
Biometric access control allows you to strengthen the security of access to your premises. A biometric access control solution eliminates the risk of access card theft or identity fraud.
The Kelio Visio biometric clocking terminal and the FaceStation 2 facial recognition terminal are very secure and simple to use. They can both be used as secure readers for Access Control as well as Time and Attendance control.
Kelio's biometric solutions do not record or store fingerprints or facial images, but an encrypted digital format, therefore safeguarding GDPR compliance.
Legislation and biometrics
If you are considering installing a biometric recognition system, it is essential to follow GDPR guidelines and to check the current legislation in the country where the system will be installed.
It’s therefore important that to take the appropriate precautions:
- Carry out a data protection impact analysis
- Explain the reasons for using biometrics to the governmental supervisory authority concerned (e.g. the Information Commissioner’s Office in the UK)
- Add it to the organisation’s data processing register
- Give advance notice to the persons affected and to staff representatives
- Choose for a biometric template stored on a badge rather than installed on a central server
Processing biometric data is perfectly acceptable in the UK, but depending on the purposes of the processing, biometrics are forbidden in some states.
If you are unsure of the right biometric technology for your organisation’s Time & Attendance Solution, please contact us and we will be able to advise you.
What is biometric clocking in?
Biometric clocking in is the most reliable method to collect employees working hours, as it rules out the possibility of “buddy punching”. The key advantages of Kelio's Biometric Clocking In System / Fingerprint Reader are as follows:
- It removes the need and expense of issuing clocking in cards or fobs to be used with your Time and Attendance Management system.
- It removes the possibility of employees clocking in for their colleagues.
- No more loss or forgetting of badges preventing people from clocking in.
How does a fingerprint clocking system work?
A fingerprint clocking-in system, also referred to as a biometric time and attendance system, employs fingerprint recognition technology to monitor and document employees' attendance and working hours. The system functions through the following procedures:
Employee Registration: Each employee is entered into the system by providing their basic details and capturing their fingerprint data. During registration, a fingerprint reader or sensor is used to scan the employee's fingerprint. The system analyses and converts the fingerprint image into a unique biometric template, which serves as a digital representation (key) of the fingerprint.
Clocking In/Out - Fingerprint Verification: When an employee clocks in or out, they place their finger on the fingerprint reader on the clocking terminal. In the event of a match the clocking time is recorded in real-time.
Attendance Recording: The time and date of the clocking event, along with the employee's identity are recorded when the employee clocks in or out.
Access Control: In addition to tracking time and attendance, fingerprint clocking can be used with Kelio’s access control systems. If an employee's fingerprint matches, access to secure areas or facilities can be granted. This can also be done according to their working schedule.
Attendance Reports: The system generates comprehensive reports based on the recorded attendance data for each employee. These reports can include information such as total hours worked, late arrivals, early departures, and absences. Managers can utilise these reports for payroll processing, monitoring attendance patterns, and identifying any attendance-related issues
Security and Privacy: Kelio’s fingerprint clocking-in systems employ advanced encryption. By using fingerprint recognition technology, our fingerprint clocking-in system provides a dependable and efficient means of tracking employee attendance while minimising the risk of fraudulent activities such as “buddy punching”, where one employee clocks in or out on behalf of another.
